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NORTH SMITHFIELD PLANNING BOARD
Mike Phillips -Town Planner 312
Denise Davis - Planning Asst 302
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CAPITAL IMPROVEMENT PROGRAM
THE CAPITAL IMPROVEMENT PROGRAMMING PROCEDURE
All commissions, agencies and officials are responsible for developing a plan of capital expenditures for the coming six-year time frame for all those projects which are expected or can reasonably be anticipated to meet current or future needs and goals.
B. Submission must be made to the Planning Department no later than Thursday, January 12, 2006 (School Department - Monday, January 28, 2005) for all capital projects planned or proposed for acquisition during the following six fiscal years. The Planning Department will then review all proposals with the submitting agencies and develop a consolidated recommendation for a six-year program of capital improvements for review by the Planning Board. Departments that wish to meet with the Planning Board to discuss their capital requests should schedule a time through my office. The Planning Board will forward its recommendation to the Budget Committee, the Town Administrator and the Town Council for their consideration.
The following factors, among others, will be taken into consideration:
1. Establish relative need for each project substantiated by the facts
2. Relationship of the project to plans for the development of the Town.
3. Relationship of the project to other projects.
4. Legal and regulatory requirements, supporting documentation, and time frame for compliance.
5. Ability of the Town to provide funding for the project.
C. That part of the program which covers the upcoming fiscal year (2006-2007) is known as the Immediate Capital Budget. It will serve as a guide for the formulation of those parts of the budget involving capital expenditures and supporting operating expenditures. It will be utilized in the budgetary process in considering appropriations, bond authorizations and other funding sources for improvement.
D. The recommendations in the remaining five years of the six-year program will be viewed in the light of current demands and financial capabilities, and such recommendations extended one additional year in order to maintain a continuing six-year program. The better the estimated need for future replacements or additions to their capital equipment, the more effective the Capital Improvement Program will be in assisting the Town in its long-range financial planning.
DEFINITION OF CAPITAL IMPROVEMENT
Capital Projects are those defined as:
Lease/purchase/rental or other acquisition of land, equipment, buildings, and facilities.
Construction, renovation, alteration or changes in buildings or facilities, including consulting fees, engineering, design, or other pre-construction costs.
Improvements or additions to existing building or facilities, not including annual replacements or items of routine maintenance, repair and supplies.
Purchase of major items of equipment, the fair market value of which is in excess of $3,000 per unit and the anticipated useful life of which is two years or more.
DATE FOR RETURN OF FORMS
It is required that all forms (8 complete printed sets) be completed and returned to the Planning Department at the department’s earliest convenience, but in no case later than Thursday, January 12, 2005 (School Department - Wednesday, February 1, 2006).
The Planning Department, whenever possible, will be pleased to assist in advance planning, to supply available data, and to act as a clearinghouse in suggesting and developing opportunities for cooperative planning in areas where two or more agencies are considering related projects.
ALL PROJECTS FOR THE UPCOMING YEAR MUST BE ACCOMPANIED BY A MINIMUM OF ONE WRITTEN ESTIMATE IN ORDER TO BE CONSIDERED FOR INCLUSION IN THE FINAL RECOMMENDATION. THREE WRITTEN ESTIMATES/QUOTES ARE PREFERRED AND ENABLE THE REVIEW COMMITTEE TO OBJECTIVRLY FORMULATE CAPITAL PRIORITIES. PROJECTS FOR YEARS 2 THROUGH 6 MAY BE BASED ON VERBAL ESTIMATES OR EXPERIENCE WITH SIMILAR PROJECTS WITHIN A REASONABLE TIME FRAME.
FORMS ENCLOSED
1. CAPITAL IMPROVEMENT PROGRAM PROCEDURES
2. APPROVED CAPITAL SUMMARY 2005-2006
3. (3) – PROJECT REQUEST FORMS
4. (2) – DEPARTMENT ESTIMATE SUMMARY FORMS
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TO: Department Heads
FROM: Michael Phillips, Town Planner
DATE: December 22, 2005
RE: Capital Budget Review
Please review the enclosed material for the 2006-2012 Capital Budget. I will be contacting all department heads to discuss your department’s capital needs for the next six-years. As always please give some thought to the long-term needs of your department, not just what you need for next year. The following items are included in the packet.
CAPITAL IMPROVEMENT PROGRAMMING PROCEDURE
APPROVED CAPITAL 2005-2006
(2) DEPARTMENT SUMMARY REQUEST FORM 2006-2012
4. (3) PROJECT REQUEST FORMS
Electronic copies of the forms will have been emailed to you for easier and faster submission. The completed forms should be returned to this office – more preferably emailed to planner@northsmithfieldri.com .
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Town of North Smithfield Project No_________
Capital Improvement Program Date: _____________
1. DEPARTMENT:
2. PROJECT OR EQUIPMENT:
3. Description and Purpose of Project: (Brief but sufficient to provide clarity. Use back of sheet if necessary.)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Estimate: Land __________________ Construction _________________
Equipment _____________ Other ____
4. Status of Plans and Site:
Site Secured __________________ Site not Secured ______________
Preliminary Estimate Preliminary Plans
Completed ___________________ Completed ____________________
Survey Begun _________________ Detailed Plans _________________
Survey Completed _____________ Specifications Completed _________
Preliminary Plans in
Preparation _________________
5. Priority:
Urgent ______________________ Desirable ____________________
Necessary ___________________ Deferrable ___________________
6. Effect on Annual Budget:
Increase: Decrease:
Operation ____________________ ____________________________
Maintenance __________________ ____________________________
Revenue _____________________ ____________________________
Total _______________________ ____________________________
Personnel No. ________________ ____________________________
7. Year Project is proposed: (Circle One)
*(1) (2) (3) (4) (5) (6)
Comments and Suggestions:
9. Signature: ____________________________ Date:______________
*All year-one proposals (2006-2007) must include minimum of one (1) written estimate. Two written quotes are preferred to enable review committees to objectively formulate Capital priorities.
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2005-2006 Capital Budget Single
|
CAPITAL BUDGET (2005 - 2006) |
||||||
|
Dept. Prior |
DEPARTMENT |
DEPT. REQUEST |
PLANNING BOARD |
BUDGET COM. |
ADMIN. RECOM. |
COUNCIL APPR. |
|
WATER & SEWER DEPARTMENT |
||||||
|
1 |
Overhaul Pound Hill Pumps |
$2,900 |
$3,000 |
$2,900 |
$3,000 |
|
|
2 |
Branch River Grinder |
$50,000 |
$50,000 |
$50,000 |
$50,000 |
|
|
3 |
Flygt Pumps |
$12,000 |
$12,000 |
$12,000 |
$12,000 |
|
|
4 |
Upgrade Sewer Pump Controls |
$7,000 |
$7,000 |
$7,000 |
$7,000 |
|
|
5 |
Trailer Vac & Vlv Machine |
$11,500 |
||||
|
6 |
Trailer Jetter |
|||||
|
7 |
Sewer Bypass Pump |
$15,949 |
$15,949 |
$16,000 |
||
|
9 |
Waste Water Mgt. Plan Update |
$85,000 |
||||
|
10 |
Paint Stand-Pipes |
$290,000 |
$100,000 |
|||
|
11 |
SCADA Control Assessment |
$6,000 |
$6,000 |
$6,000 |
$6,000 |
|
|
12 |
SCADA Replacement |
|||||
|
13 |
Well Rehab |
|||||
|
TOTAL |
$480,349 |
$78,000 |
$93,849 |
$194,000 |
0 |
|
|
HIGHWAY DEPARTMENT |
||||||
|
1 |
Vehicle Lift Replcmnt. |
$66,000 |
$66,000 |
$66,000 |
$66,000 |
66,000 |
|
2 |
Street Sweeper |
$125,000 |
$125,000 |
$125,000 |
||
|
3 |
Track Loader (basin cleaner) |
$53,500 |
$53,500 |
|||
|
4 |
36,000 GVW Dump Truck w/Plow & Sander |
$83,000 |
83,000 |
|||
|
5 |
Garage Doors |
$11,970 |
||||
|
6 |
Sidewalk Sweeper |
$2,125 |
$2,200 |
$2,125 |
$2,200 |
2,200 |
|
7 |
Presure Washer |
$3,136 |
$3,200 |
$3,136 |
$3,136 |
3,926 |
|
8 |
Overlay |
$100,000 |
$100,000 |
100,000 |
||
|
9 |
Used Bucket Truck |
$38,000 |
||||
|
10 |
Snow Plow & Frame |
$7,320 |
||||
|
11 |
Sidewalk Replacement |
$25,000 |
$25,000 |
$25,000 |
$25,000 |
25,000 |
|
12 |
15,000 GVW Dump Truck w/Plow & Sander (#10) |
$- |
||||
|
13 |
15,000 GVW Dump Truck w/Plow & Sander (#37) |
$- |
||||
|
14 |
Front Loader (#27) |
|||||
|
15 |
Old Oxford Road Ext. |
$- |
||||
|
TOTAL |
$515,051 |
$221,400 |
$274,761 |
$196,336 |
$280,126 |
|
|
N.S. FIRE DEPT. |
||||||
|
1 |
Roof Replacement - Primrose Station |
$32,000 |
$32,000 |
$32,000 |
$32,000 |
|
|
2 |
Furnance Replacement - Primrose Station |
$- |
||||
|
3 |
SCBA - Breathing Systems |
$37,171 |
$37,171 |
$37,171 |
$37,200 |
37,200 |
|
4 |
Fire Marshall Vehicle Replacement |
$- |
||||
|
5 |
Thermal Imaging Camera |
$17,000 |
$17,000 |
|||
|
TOTAL |
$69,171 |
$69,171 |
$69,171 |
$86,200 |
$37,200 |
|
|
PARKS & RECREATION |
||||||
|
1 |
Paving - Pacheco Park |
- |
||||
|
2 |
Park Fencing |
3,500 |
3,500 |
|||
|
3 |
Maintenance Building |
50,000 |
||||
|
4 |
4 x 4 Pick-up |
- |
||||
|
5 |
Large Zero Turn Lawn Mower |
- |
||||
|
6 |
Pacheco Park Expansion |
350,000 |
200,000 |
200,000 |
300,000 |
|
|
7 |
Playground Swing Set (Pacheco) |
3,000 |
3,000 |
3,000 |
3,000 |
3,000 |
|
TOTAL |
$406,500 |
$203,000 |
$206,500 |
$303,000 |
$3,000 |
|
|
POLICE DEPARTMENT |
||||||
|
1 |
Cruisers (4) |
112,000 |
28,000 |
56,000 |
56,000 |
84,000 |
|
2 |
Digital Camera(s) (4) |
1,200 |
||||
|
3 |
ATV (2), Trailor, Shed |
15,025 |
||||
|
4 |
D70 Digital Camera |
1,785 |
1,785 |
1,785 |
1,785 |
1,785 |
|
5 |
Digital Recorder |
9,647 |
10,000 |
9,647 |
9,700 |
9,700 |
|
6 |
Work Station |
18,200 |
||||
|
7 |
Glock 23 .40 caliber (2) |
868 |
||||
|
8 |
Patrol Rifle (2) |
2,789 |
||||
|
TOTAL |
161,514 |
$39,785 |
$67,432 |
$67,485 |
$95,485 |
|
|
LIBRARY |
||||||
|
1 |
Feasibility Study |
10,000 |
10,000 |
10,000 |
10,000 |
|
|
2 |
Furnance Replacement |
|||||
|
3 |
Rear Retaining Wall Repair |
|||||
|
4 |
Front Entrance Sidewalk Repair |
5,000 |
5,000 |
5,000 |
5,000 |
|
|
5 |
New Building |
- |
||||
|
TOTAL |
15,000 |
$15,000 |
$15,000 |
$15,000 |
$0 |
|
|
TOWN HALL/ANNEX |
||||||
|
1 |
Large Format Plotter - 42" |
3,000 |
||||
|
2 |
Power Point/ Presentation Projector |
2,500 |
2,500 |
2,500 |
2,500 |
|
|
4 |
Phase II Storm Water Compliance |
15,000 |
15,000 |
15,000 |
15,000 |
$15,000 |
|
5 |
Zoning Offical Car |
|||||
|
6 |
System Wide Technology Upgrade |
|||||
|
7 |
Hardware |
$59,000 |
$59,000 |
$59,000 |
$59,000 |
$57,000 |
|
8 |
Software |
$54,000 |
$54,000 |
$54,000 |
$54,000 |
$50,000 |
|
9 |
Services (consulting & Labor) |
$172,000 |
$117,000 |
$117,000 |
$117,000 |
|
|
TOTAL |
305,500 |
247,500 |
247,500 |
247,500 |
$122,000 |
|
|
SCHOOL DEPARTMENT |
||||||
|
1 |
District Wide Switches |
15,000 |
15,000 |
15,000 |
N/A |
|
|
2 |
District Wide Computers( 60 Dell Pentium 4) |
52,000 |
52,000 |
52,000 |
N/A |
$45,000 |
|
3 |
NSES Apple Server |
6,653 |
6,653 |
6,653 |
N/A |
|
|
4 |
NSES Apple eMACS (15) |
13,485 |
13,485 |
13,485 |
N/A |
|
|
5 |
NSES Asphalt Resurfacing |
24,500 |
N/A |
|||
|
6 |
Halliwell Intercom |
4,550 |
4,550 |
4,550 |
N/A |
$4,550 |
|
7 |
Halliwell Roof Repair |
35,000 |
35,000 |
35,000 |
N/A |
$40,000 |
|
8 |
Halliwell Duct Cleaning |
7,200 |
7,200 |
7,200 |
N/A |
$7,200 |
|
9 |
NS JR/SR High Card Swipe |
58,000 |
58,000 |
N/A |
||
|
10 |
NS JR/SR High Cafeteria Table Replacement |
5,200 |
5,200 |
5,200 |
N/A |
|
|
11 |
NS JR/SR High Replace Landscape Equipment |
8,238 |
8,238 |
8,238 |
N/A |
|
|
12 |
NS JR/SR High Asbestos Abatement |
N/A |
||||
|
13 |
NS JR/SR High Fencing Athletic Fields |
N/A |
||||
|
14 |
NS JR/SR High Overhaul Athletic Fields |
N/A |
||||
|
15 |
NS JR/SR High Storage Facility |
N/A |
||||
|
16 |
NS JR/SR High Paving Additional Parking |
N/A |
||||
|
17 |
Replace F350 Truck/Plow |
N/A |
||||
|
TOTAL |
$229,826 |
$147,326 |
$205,326 |
$0 |
$96,750 |
|
|
EMA |
||||||
|
Homeland Security Grant - Matching Fund |
$72,275 |
75,000 |
||||
|
TOTAL |
$0 |
$0 |
$0 |
$72,275 |
$75,000 |
|
|
Accumulated Totals |
$2,182,911 |
$1,021,182 |
$1,179,539 |
$1,181,796 |
$634,561 |
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|
Summary |
||||||||||||
|
Department Estimates for Capital Projects |
Form for: |
|||||||||||
|
Approved Priority |
Project Number |
Project Title |
Start Date |
Completion Date |
Estimated Life of Project |
Fiscal Year 1 2006-07 |
Fiscal Year 2 2007-08 |
Fiscal Year 3 2008-09 |
Fiscal Year 4 2009-10 |
Fiscal Year 5 2010-11 |
Fiscal Year 6 2011-12 |
Total Estimated Cost |